To register for a tour, please fill out the information below. The reservation will be completed on the day we receive the Registration, either electronically or through the mail along with the payment (check or money order payable to Sights and Soul Travels or credit card payment authorization form*) at:
SIGHTS AND SOUL TRAVELS, LLC TOURS AND VACATIONS FOR WOMEN
13610 Chrisbar Ct.
Germantown, MD 20874
Sending a deposit or payment is equivalent with having read and agreed to the Sights and Soul Travels' Terms and Conditions, at the bottom of this page.
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Sights and Soul Travels' Terms and Conditions
SIGHTS AND SOUL TRAVELS' TERMS AND CONDITIONS
This document outlines what Sights and Soul Travels, LLC ("SST") agrees to provide when you register for a SST tour, and what you agree to do in return. This information is very important, please read it carefully.
Current tour prices are listed on the page corresponding to each tour. Due to currencies fluctuation and other factors beyond our control, tour prices may change without notice at any time. Price changes are not retroactive, and guests who already registered for a tour will not be affected by any price changes.
Included in the price of the tour:
- all accommodations: boutique hotels or modern luxury hotels centrally located near main attractions in the city and resort hotels in the countryside. Specific hotels for each tour are listed on each tour's accommodation page. SST reserves the right to substitute accommodations of similar standard when necessary.
- all transportation during included group activities as per itinerary: transportation between cities will be in vans or small buses, depending on the group size;
- transfers between the airport and the hotel on arrival and between the hotel and the airport on departure on selected tours, please check the detailed itinerary to see if the airport transfer is included on the tour you selected. Airport transfers for early arrivals and late departures are not included;
- all meals as per itinerary: breakfast at the hotel, dinner and/or lunch at either the hotel restaurant or at a fine restaurant, lunch or picnic lunch, as per itinerary. One drink with lunch and dinner, alcoholic or non-alcoholic on most tours, please check the “What’s Included” section on each tour’s overview to see if drinks are included on a specific tour;
- all included group activities and side excursions, as per itinerary;
- all sightseeing, fees, and admissions, as per itinerary;
- full time SST tour escort, professional in-country guides, bi-lingual local guides in selected attractions. Tours to South Africa and Brazil operate with an in-country guide/tour escort, in place of a SST tour escort;
All quoted prices include the cost of the tour operator planning, and operation. Tour prices DO NOT INCLUDE: airfares and airport taxes (unless otherwise noted), other transportation to tour location, laundry charges, telephone calls, room service charges, mini-bar charges, all items of personal nature, travel, accident, baggage, health, or life insurance, tips for guides and drivers, private excursions, recreational activities not mentioned in the itinerary, optional activities, passport and/or visa when applicable. In the case of computer or human billing error we reserve the right to re-invoice Guests with correct billing.
ADDITIONAL EXPENSES INCURRED AS A RESULT OF DELAY, CHANGE OF SCHEDULES, ILLNESS, WEATHER, STRIKES, HOSTILITIES, QUARANTINE, GOVERNMENT REQUISITION OF HOTEL SPACE, OR ANY OTHER REASONS BEYOND THE CONTROL OF SST, SHALL BE BORNE BY THE GUEST.
Prices do not include airfare, unless otherwise noted.
Single supplements are available on a limited basis at additional cost. The actual cost of a single supplement for each tour is listed on the overview page for each tour.
Roommates: If any Guest wants to pay for the tour at the shared-room price, yet does not have a specific roommate, the Tour Organizers will attempt to match that Guest with a roommate. If the Tour Organizers match the Guest with a roommate whom the Guest deems unsuitable, then the Guest must arrange for and pay for another room for herself directly with the hotel, if another room is available. There will be no refunds for complaints about roommates, and if any Guest cancels the tour because of a roommate, there will be no refunds.
Baggage: We recommend that Guests take along one bag/suitcase per person, plus a small carry-on bag. Due to a limited van/bus capacity, we request that only one bag per person be carried on vans. Baggage is carried at owner's risk and baggage insurance is strongly recommended.
Health: SST Tours include a lot of walking, including walking on uneven surfaces, stairs, hiking, and standing while sightseeing. All Guests should be prepared to walk at least three miles a day on uneven surfaces, including steps, during days on which excursions are scheduled. If you have any concerns regarding your physical ability to participate in the tour, we strongly recommend that you consult your physician before signing up for a trip. Any pre-existing physical, mental, or emotional disability that may require attention or treatment must be reported in writing prior to the beginning of a tour. Guests who require any form of assistance must be accompanied by a helper who is capable of and totally responsible for providing such assistance. The group's itinerary will not be adjusted for people who are not able to keep up with the rest of the group. All Guests are required to complete and sign a Medical Release and Waiver Agreement. The minimum age for guests is 16. There is no maximum age; however you must be able to keep up with the pace of the group. Children under the age of 18 must room with and be accompanied by a parent or guardian. Smokers may smoke only outdoors and downwind from the group - never in hotel rooms or during group meals or activities. Smokers will stay in a single room, unless they share a room with another smoker.
Travel insurance is not included in the tour price. SST highly recommends obtaining individual travel insurance for the duration of the tour (trip cancellation, foreign medical, flight delays and cancellations, medical evacuation). For an overview of available options in travel insurance coverage, check options available at Travel Guard Insurance.
Personal Accidents and Medical Emergency: In the event of an accident or medical emergency during the tour, the guest is responsible for any cost incurred and related to such emergency. Sights and Soul Travels may be able to provide assistance and advanced funding in the event of such emergency, and the guest will be responsible for reimbursing the tour director and/or Sights and Soul Travels for any such expense.
Travel documents and visas: Guests are required to have a valid passport and if necessary, a visa. Incomplete documentation will result in the airline and airport authorities refusing permission to enter the country. The Tour Organizers will not arrange for passports or visas and will not be held liable for any irregularities caused due to improper documentation. Each Guest is responsible for determining specific passport and visa requirements in the Guest's country of origin and for obtaining the necessary documents prior to departure. Passport must be valid for at least 6 months beyond the anticipated tour end date. It is suggested that all Guests check with the appropriate Consulate regarding their visa requirements.
Tour itineraries are subject to change: Due to unexpected circumstances, we reserve the right to cancel, change or substitute an activity or a service. During local or national holidays abroad, certain facilities such as museums, sightseeing tours, and shopping may be limited. Uncompleted portions of the tour itinerary are not cause for refund.
Waiver of responsibility: Sights and Soul Travels, LLC and its representatives ("Tour Organizers") are making all ground arrangements pertaining to the Tour, including, but not limited to, hotel and restaurant reservations, sightseeing and side trips, subject to the condition that the Tour Organizers will not be held liable to injury, death, delay, theft, damage, or irregularities, however caused. Tour Organizers will take no responsibility or liability for: 1. injury, loss, or damage to persons or property, including luggage. 2. additional expenses resulting from changes in exchange rates, tariffs, or schedule. 3. the act or default of any company or person engaged in conveying the Guests, or in carrying out the arrangements of the Tour, or otherwise. 4. additional expenses incurred or due to sudden sickness, weather conditions, strikes, or other causes or acts of God. 5. losses due to cancellations.
Travel: Guests are responsible for their own travel arrangements to and from the tour location. Please note that some tours start and end in different cities and an "open jaw" air ticket is required. All Sights and Soul Travels' destinations have several daily connections with other cities in Europe, the USA and Canada.
Tour Payments: To reserve space on any SST tour, a deposit of $600 per person per tour is required at the time of booking. No reservation is considered confirmed until the deposit is received by SST. The deposit is part of the final payment which must reach SST no later than 90 days prior to the start of the tour. Returned checks will incur a fee of $25. For all deposits and tour payments, we accept personal checks, Visa, Master Card, American Express, money orders and bank drafts. Credit card payments incur a processing fee of 3.5% of the total amount paid with the credit card. We cannot accept debit cards for any tour payments. Final tour payments received later than one business day past the deadline will incur a late fee of $35. Missing the final payment deadline by later than seven business days may result in being removed from the tour.
Cancellations and refunds: The tour deposits are not refundable. For cancellations 90 days or more before the beginning of the tour, the deposit minus a $100 administrative fee, will be mailed as a coupon that may be applied to a new tour any time in the future. The coupon is only valid on new tour deposits only, and only one coupon is valid per tour. Any amount paid outside of the deposit will be fully refunded by check. The final tour payments are due 90 days prior to the beginning of the tour and are not refundable. All cancellations must be sent to Sights and Soul Travels, LLC in writing: via fax to 301-916-9664, or via mail to Sights and Soul Travels, LLC, 13610 Chrisbar Ct., Germantown, MD 20874, and will be effective on the date they are received by SST. All cancellations must have the cancelling party’s actual signature.
Tour Change: Should Guests choose to change the tour for which they have already registered, they are required to cancel the tour for which they are currently registered first. Regular cancellation procedures and cancellation fees, as outlined above, will apply. Then, Guests can register for the new tour of choice and fulfill its deposit in order to be confirmed on the tour.
Tour Cancellation by SST: Although we do our best to avoid this, it may occasionally become necessary for Sights and Soul Travels to cancel a tour due to insufficient registrations or any other cause. If a tour is cancelled due to low enrollment, you will be notified at least 60 days in advance. In this case, your entire payment will be refunded to you within fourteen days after the tour cancellation, as required by the state of Maryland. Refund of payments made constitutes full settlement, and releases Sights and Soul Travels, LLC from any further liability. SST is not responsible for any additional expenses incurred by tour members preparing for a canceled tour, such as nonrefundable airline tickets or passport fees. In the unlikely event of a tour cancellation, you will receive a $100 gift certificate valid towards another tour within 18 months of the tour cancellation. If a tour is cancelled due to a natural disaster, strike, or other event outside our control, we cannot guarantee the 60 days’ notice, but you will receive a full refund of all payments made.
SST strongly encourages all Guests to purchase Travel Insurance to cover additional costs (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). SST assumes no liability for the safety of any Guest while in transit or during the tour. Prior to participating in the travel activities, all Guests will be required to sign a Medical Release and Release of Liability for Sights and Soul Travels. SST is not responsible or liable for loss, damage or theft of luggage or personal injury, accidents or illness while on tour nor is SST responsible for any type of trip interruption.
Notice to EU Individuals: this Privacy Statement and its enumerated policies are intended to comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the “General Data Protection Regulation” or “GDPR”) and provide appropriate protection and care with respect to the treatment of your user information in accordance with the GDPR.
Photographs: Representatives of the Tour Organizers may be photographing the Tour. The Tour Organizers reserve the right to publish any such photographs without obtaining further consent from any Guest. Each Guest releases the Tour Organizers and its representatives from any liability in connection with any such use of such photographs.
Leaving the tour: The Tour Organizers reserve the right to accept, decline, or retain any person as a Guest at the Tour at any time without liability and without any obligation to pay a refund or any other amount whatsoever. The Tour Organizers take no responsibility or liability for any Guest who leaves the Tour prior to its conclusion or for any activity undertaken by any Guest that is not included on the Tour itinerary. There will be no discounts or refunds for any Guest who temporarily leaves the Tour and then returns to the Tour later.
Special Requests: We will advise hotels of any special requests of Guests, provided we receive the request at the time of booking. However, we cannot guarantee all requests.
Payment of deposit or full payment shall be deemed as consent by the Guest to the above Terms and Conditions.
PERSONAL RESPONSIBILITY: I am entirely responsible for my own personal safety, health, and mental, physical, emotional, and general well-being during and after the Tour. I release Sights and Soul Travels, LLC and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically I or any of my family members might incur during or after the Tour. I understand that no health insurance or travel insurance will be provided by the Tour Organizers, and, if I wish to be insured, I must do this myself.
Valid through December 31, 2019.
I have read, understood, and fully agree to the foregoing TERMS AND CONDITIONS. I release Sights and Soul Travels, LLC and its representatives from all responsibility and liability.
Questions or concerns? Please contact us at: TOLL FREE: 866-737-9602 e-mail
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TOLL FREE: 866-737-9602 240-750-0597 when calling from outside the US
13610 Chrisbar Ct., Germantown, MD 20874, USA
We welcome your phone calls and email inquiries.
Our office is open Monday through Friday, 8:30 – 5:00 EST.
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Why travel with other women?
Many women do not have families or compatible friends who wish to travel. When going on a main-stream tour, women often find that most activities are geared towards couples and quite often they feel left out. Singles' tours are not always what women are looking for. If you do not have a traveling companion, there is also the issue of the expensive "single supplement", sometimes as much as 50 or even 100 percent of the tour cost. By going on women-only tours, women can easily avoid paying for the single supplement by sharing a room with another woman traveler. Read More